Information on the Changeover of the University of Potsdam’s Campus Management System (PULS)

The campus management system of the University of Potsdam is known as the “Potsdamer Universitätslehr- und Studienorganisationsportal” (PULS) and combines the various modules and features for application, enrollment, student administration, and examination management. The University of Potsdam is optimizing its campus management system to meet the ever increasing demands of modern university administration. Our goal is to make processes more efficient and further improve user-friendliness for students, teaching staff, and employees. On this page you will find all the important information on the changeover, the timeline, and the new features that will make PULS even more efficient. Please make sure to check the information on this page regularly and find out what has changed!

The changeover of the entire campus management system is a very complex process and will be completed in 2028, according to our current timeline. The changeover takes place in several steps. First, the student administration processes will be modernized. This marks the start of the implementation of a standardized portal that combines the various features.

A first changeover is scheduled for February 2025.

On the system home page, you will find two tabs where you can choose between (NEW):

1. University Members: students and teaching staff
2. Applicants: prospective students, who have not yet enrolled at the University of Potsdam

On the system’s starting page after logging in, you will find the following six areas:

1. My Studies
   1. Student services: your personal data (NEW)
   2. Course schedule: You know this screen from the previous system.
   3. Modules for my degree programs: You know this screen from the previous system.
   4. Academic performance: You know this screen from the previous system.
2. Applications and Uploads
   1. Applications for the Student Administration Center/ Office of Student Affairs: applications for Student Administration (NEW)
   2. Applications for the Student Administration Center/ Examination Office: You know this screen from the previous system.
   3. My digital file: You know this screen from the previous system.
   4. Document upload: You know this screen from the previous system (for the submission of documents to the Office of Student Affairs/ Examination Office, which are required as part of an application process).
3. New Degree Program: enrolled students can apply for and enroll in other degree programs or subjects here. This is relevant for admission to a master's degree program, transferring to another degree program or subject, and starting a dual degree program (NEW)
4. Inbox: This is where you will find notifications and certificates. (NEW)
5. Semester Ticket Germany: information on the validity of your Semester Ticket Germany (NEW)
6. My Notifications: This is where Student Administration will communicate with you.
   Please note: Changes and decisions regarding your applications with Student Administration will be displayed here! (NEW)

You can submit the following applications under “Applications for the Student Administration Center/ Office of Student Affairs” (NEW):

1. De-registration application
2. Reimbursement of fees
3. Change of personal data
4. Other applications
   1. Notification of parallel studies (if you also enroll at another university in Germany)
   2. Application for part-time study
   3. Application to drop one of the degree programs in a dual degree
   4. Application for a replacement chip card (PUCK)
5. Application for a leave of absence

You will find the following features under “Student Services” (NEW):

1. My Degree Programs: information on your degree programs
2. Contact Data: information on the data stored with us, including the option to make changes
3. Payments: Information on the payment status of your fees and contributions
4. Inbox

To ensure that the PULS changeover goes smoothly, there are some important steps and information that will become relevant before the start of the process. In this section, you will find all the important information on the necessary processes as well as helpful information to ensure that you are well-prepared for the changeover.

If you have any specific questions, please feel free to contact the Student Administration Center/Office of Student Affairs.

From February 11 to 17, 2025, the campus management system PULS, the associated services, and the Admission and Enrollment Portal will be temporarily shut down. During this time, access to the system will be unavailable since important IT work is being carried out as part of the system changeover. As far as possible, please plan your activities accordingly and complete necessary processes such as exam registrations or data updates so that you are not affected by the PULS shutdown. Additional information on the consequences and alternative solutions are available here.

Information on the Admission and Enrollment Portal during the shutdown

The Admission and Enrollment Portal will not be available during the above-mentioned shutdown. Applications for a master's degree program organized via the Admission and Enrollment Portal of the University of Potsdam are not possible during this time. Applications for master's degree programs without admission restrictions via the Admission and Enrollment Portal for the summer semester 2025 are possible until February 10, 2025, and on February 14 and 15, 2025. Applications for master's degree programs via the uni-assist e.V. portal are still possible during this period.

During the temporary shutdown of PULS, alternative processes will be set up to maintain operations and the most important processes for student and examination administration, in case important deadlines end during the above-mentioned period of the PULS shutdown. In this section, you will find out about alternative solutions for exam registrations, medical certificates, theses, and other central processes and how you can use them during the transition period.

If you have any specific questions, please feel free to contact the Student Administration Center/ Examination Office.