Frequently asked questions
Who may participate?
- Students and employees of the University of Potsdam, Babelsberg Film University, Potsdam University of Applied Sciences
- Students and employees of the universities of Brandenburg and other federal states
- Trainees and pupils
- Cooperating non-university institutions
- Alumni of the University of Potsdam
- Employees of affiliated institutes
- Non-university members as guests with free capacity
To which status group do I belong?
| Status group 1 | Students of the University of Potsdam, the Babelsberg Film University, the Potsdam University of Applied Sciences and the universities of the State of Brandenburg, trainees of Potsdam universities, pupils |
| Status group2 | Employees of the University of Potsdam, the Babelsberg Film University, the Potsdam University of Applied Sciences and the universities of the State of Brandenburg, students from other federal states, students from other countries, alumni of the University of Potsdam - with verification |
| Status group3 | Employees of the cooperating non-university institutions of the University of Potsdam, employeesof affiliated institutes, employees of the Studentenwerk Potsdam, BLB, MWFK, employees of universities of other federal states |
| Status group 4 | Persons who do not belong to any of the above-mentioned status groups - hereinafter referred to as guests - with free capacity (fitness clubs - generally no participation of guests) |
What are alumni of the University of Potsdam?
Former UP members - students and employees - are called alumni of UP. Registration via the alumni-portal is necessary in order to participate in university sports with the status of alumni. When registering, all alumni receive a matriculation number, which they must enter in courses of the Academic Sports Center when registering online.
Am I insured for courses from the Academic Sports Center?
Only students and employees of the University, the Babelsberg Film University and the Potsdam University of Applied Sciences are insured by the Unfallkasse Brandenburg (Brandenburg Accident Insurance Fund) during designated events of the Academic Sports Center Potsdam. The sport must have a compensatory and not a competitive character. (GUV-SI 8083 April 2008)
All other groups of persons are not insured. It is recommended that all sports participants make sure they have sufficient accident and health insurance and private liability insurance.
Every accident should be recorded in the accident or first aid book of the sports facility.
Damages resulting from events organised by the Registered Association for the Funding of Academic Sports Potsdam are settled through the LSB Brandenburg. Information under:
Is a trial training or a trial lesson possible?
No, a trial training or trial lesson is not possible for insurance and organisational reasons. Only registered persons can take part in the programme of the Acedmic Sports Center.
Can I transfer to another course?
Misclicked during booking or a free place at the desired time? Rebooking in case of free capacity or transfer to another person is possible in justified exceptional cases. Amounts already paid will be credited against the fees for the new sports course or excursion. In the case of a transfer to a cheaper course, no refund will be made. In case of a rebooking into a more expensive course, the payment of the remaining participation fee will be arranged by direct debit.
Please use the form provided for a requested rebooking. We will then review the requests as they are received and see what is possible.
I would like to change my original booking to another course - is that possible?
You have seen that a place has become available in your desired course and have registered there directly. Now you want to change your original booking to this course. In this case, too, we ask you to fill out the rebooking form and, upon receipt, we will check whether we can carry out the rebooking on the basis of the conditions of participation.
I would like to cancel my booked course. How do I proceed?
Participants have no right to cancel a binding booking of a sports offer. In justified exceptional cases, however, we reserve the right to make exceptions as a gesture of goodwill. You can read about these exceptions in our conditions of participation under "Rebooking and Cancellation".
Please note that a cancellation fee will be charged. Please use the form provided for a cancellation. We will then review the requests as they are received and see what is possible.
Cancellation of courses or failure - what now?
The Academic Sports Center Potsdam may combine or cancel courses if there are too few registrations. In the event that a course is cancelled without substitution, the participant will receive a refund of the fees paid.
If individual course dates are cancelled, for example due to illness of the instructor, the Acadmic Sports Center will try to provide a substitute or, if necessary, offer a make-up date (see also Cancellation of sports courses without entitlement to compensation).
Failure to attend sporting events without entitlement to compensation:
- if the course day falls on a public holiday,
- if the course instructor is prevented from attending and the Academic Sports Center Potsdam is unable to find a qualified substitute,
- is unable to find a qualified substitute at short notice or to offer alternative events or make-up dates,
- if there are disruptions in the course of business (due to construction work, repairs, etc.),
- if the respective sports facility is occupied by competitions, tournaments, further training or other events,
- due to weather conditions and
- in the event of force majeure.
How does the waiting list work?
If a course is fully booked, it is possible to sign up for the "waiting list" with the e-mail address and thus register with the notification service of the Academic Sports Center. As soon as a place becomes available in the desired course, all persons on the waiting list are informed of this simultaneously by e-mail. The person who makes the first booking will receive the free course place.
I am having trouble finding the sports facility. Can you help me?
Sure, we have all our current sports facilities displayed on a map under Sports Facilities. You can even take a virtual look at some of them.
I have a question for the instructor - is it possible to contact the person directly?
To contact the instructor, you can use the contact form on our homepage. To do this, simply look at the course page of your booked sports course and click on the name of the instructor in the table with the course number, course time and booking button and use the mail mask that opens.
What is the purpose of the sports partner exchange?
You can find a sports partner exchange on the university sports website. You can use this to search for dance or squash partners etc. or look at the requests of other athletes.
Is a subsidy by health insurance possible?
The number and duration of our courses do not comply with the standards required by the health insurance companies. Therefore, it is not possible to apply for a subsidy. Excluded from this are the courses listed separately.
What happens if you have lost / not printed out the registration confirmation?
The confirmation of participation is displayed as an HTML page - i.e. an Internet page. This format can be saved, printed and sent on any computer and does not require any additional software. If the confirmation is no longer available, you can contact the office of academic Sports Center by email. They will send you a new confirmation of participation as a PDF.
What happens if you cannot attend a date of the booked event?
This circumstance is subject to personal decision and does not justify a claim for reimbursement. However, if a participant is absent without excuse for the third time in a row, the place will be reallocated and the claim expires without substitution.
How is my personal data secured?
The Academic Sport Center processes the personal data of participants only to the extent necessary for the respective contract and in compliance with data protection regulations.
If any questions remain unanswered, please feel free to contact the office of the Academic Sports Center hochschulsportuuni-potsdam.de.
What conditions apply to the participation of minors?
The minimum age for participation in the courses of the Academic Sports Center is usually 18 years. The following regulations apply to the participation of minors:
1. children under the age of 16
Children and young people up to the age of 16 are not permitted to participate in courses of the Acadmic Sports Center. Exceptions with regard to sole participation are the separately designated children's sports groups within the framework of the FamFIT offer of the Academic Sports Center. Here, registration must be done by the parents with the status of parents.
2. participants between the ages of 16 and 17 - including matriculated students
Teenagers aged 16-17 years require the consent of their legal guardian(s) below in order to participate. Participation can be refused by the Academic Sports Center if there are reasons in the person or behaviour of the young person or the specific requirements of the offer/sport of the event speak against participation. Pupils pay the price of tariff group 1 in accordance with the conditions of participation of the Academic Sports Center. Like all non-university members, the group of persons addressed here is neither accident nor liability insured when participating in courses of the Academic Sports Center.
Exercising in the fitness clubs of the Acadmic Sports Center is only permitted from the age of 18. Bringing younger charges is not permitted.
In any case, a declaration of agreement must be completed.
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