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Experiences and Resources for Other Universities

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"Sharing is Caring" - The University of Potsdam would like to share documents and resources on this page and offer support to other universities in their introduction of AI services. The documents were created as part of the HAWKI introduction and include:

  • Documents on staff council participation
  • Operational documents
  • Presentations
  • Guides
  • Didactic material

For Brandenburg: The University of Potsdam hosts HAWKI for three universities (University of Potsdam, University of Applied Sciences Potsdam and Film University Babelsberg KONRAD WOLF).

For the HAWKI community: Our documents (e.g. on data protection, co-determination, BITV test) are meant to be shared with the community too. We want our own developments and progress to flow back to the community.

Assessment of Demand

AI in Teaching and Academic Studies - Dossier of Tested Scenarios

On request. Objectives, excluded scenarios, tested scenarios, decision criteria and evaluation of tested scenarios, next steps.

Data Protection Requirements for the Use of Microsoft 365 and Azure OpenAI

On request. The measures described must be implemented in connection with the use of Microsoft 365. The measures also apply accordingly to OpenAI via Azure.

Assessment of Demand- AI Applications for Teaching-Related Use

On request. Assessment of demand among teachers at the UP.

Provisioning

MWFK Funding Application

On request. Project funding as part of the program "Artificial Intelligence - Smart Systems in Brandenburg Higher Education" (KI-SS BB).

Sole Provider OpenAI

On request. To supplement the procurement documents.

Description of AI Chat Assistant HAWKI’s Services

On request. To supplement the procurement documents.

Procurement Request

On request. To obtain access to Microsoft Azure AI via OCRE.

Commissioning and Implementation

Privacy Policy

Publicly available. For the use of HAWKI including OpenAI via Azure and open source LLMs via the GWDG.

Accessibility Declaration

Publicly available. Result of a BITV test of HAWKI.

Guidelines for Use

Publicly available. A clear guideline for all university members (students, teaching staff and employees) on how to use this technology responsibly.

Comments on Functionality and Technical architecture

On request. Part of the co-determination procedures.

Statement from the Data Protection Officer for the General Staff Council

On request. Part of the co-determination procedures.

Risk Analysis

On request. Part of the co-determination procedures.

Assessment of the Impact on Data Protection

On request. Part of the co-determination procedures.

Register of Processing Activities

On request. Part of the co-determination procedures.

BITV Test Report - Self-Assessment

On request. Part of the co-determination procedures.

Comments on Accessibility

On request. Part of the co-determination procedures.

Support Services

Response Templates for Support Tickets

On request.

Evaluation

In progress.