Information on data protection

We process your personal data in compliance with the applicable data protection regulations, in particular the EU General Data Protection Regulation (GDPR).

The joint data controllers are:

University of Potsdam
Represented by the President, Prof. Oliver Günther, Ph.D.
Am Neuen Palais 10
14469 Potsdam
Phone: +49 331 977-0
Telefax: +49 331-97 21 63
www.uni-potsdam.de

University of Cagliari
Represented by the Rector, Prof. Francesco Mola
Via Università, 40
09124 Cagliari
Italy
Phone: +39 070 6752215 / +39 070 6752216
www.unica.it

Masaryk University
Represented by the Rector, Prof. Dr. Martin Bareš
Žerotínovo nám. 617/9
60177 Brno
Czech Republic
Phone: +420 549 49 1111
www.muni.cz

University Paris Nanterre
Represented by the President, Prof. Dr. Philippe Gervais-Lambony
200 avenue de la République
92001 Nanterre Cedex
France
Phone: +33 1 40 97 72 00
www.parisnanterre.fr

University of Pécs
Represented by the Rector, Dr. Attila Miseta
Vasvári Pál Utca 4
7622 Pécs
Hungary
Phone: +36-72/501-500
www.pte.hu

University Rennes I
Represented by the President, Prof. Dr. David Alis
2 rue du Thabor - CS 46510
35065 RENNES Cedex
France
Phone : +33 223233649
www.univ-rennes1.fr

Processed data:
Only the data provided by you in the application to the seminar will be processed. During the event, you will be informed of possible recordings or screenshots. The processed data is obtained from you, the data subject.

Purpose of processing:
The European Digital UniverCity (EDUC) is an alliance formed by six European universities to foster collaboration in the areas of teaching, research, innovation and third mission. Participating universities are the University of Cagliary (Italy), Masaryk University (Czech Republic), University Paris Nanterre (France), University of Pécs (Hungary), University of Potsdam (Germany) and University Rennes I (France). The online EDUC research seminar “Sustainable Changes: Climate and Resources” on 17 June 2021 is organised as part of the activities planned within the European Alliance EDUC. The EDUC research seminar aims at fostering networking, new links and international collaborations between doctoral students and researchers affiliated with the six universities that form EDUC: University of Potsdam (Germany), University of Cagliari (Italy), Masaryk University (Czech Republic), University Paris Nanterre (France), University of Pécs (Hungary), University Rennes I (France).

Lawfulness of processing:
The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. e GDPR. This provision allows the processing of personal data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. It has to be complemented by a legal basis in Union law or in the law of the Member States from which the specific tasks to be carried out are derived. These complementing provisions differ for the processing done by each of the joint controllers:
1. University of Potsdam: Sec. 14 Para. 9 Brandenburg Higher Education Act (BbgHG). According to this provision institutions of higher education in the state of Brandenburg may process personal data of applicants, students, doctoral students, examination candidates and external users of higher education facilities that are required i.a. for the participation in courses, examinations and the use of higher education facilities, such as the Center for Information Technology and Media Management (ZIM) which is hosting EDUC Moodle at the University of Potsdam.
2. University of Cagliari: ROYAL DECREE 31 August 1933, n. 1592. Approval of the consolidated act of higher education laws. Article 33 of the Italian Constitution which provides that universities have the right to adopt autonomous systems within the limits established by the laws of the State. Law 9 May 1989, n. 168. Establishment of the Ministry of universities and scientific and technological research. University Statute issued on 9 July 2019 n. 765.
3. Masaryk University: Sec. 88 of Higher Education Act N. 111/1998 Coll. According to this provision higher education institutions in the Czech Republic shall process personal data of its students and graduates for the state registry and transfer them to the Ministry of Education, Youth and Health. Section 16 of the Czech Act on Personal data Processing – No.110/2019 Coll. deals with processing of personal data for the purpose of scientific or historical research or for statistical purposes.
4. University Paris Nanterre: Law number 78-17 of 6 January 1978 on information technology, files and civil liberties. According to this law, the legal basis for data processing is 1st Title, Chap. 1, Art. 5, lit. 5. This provision allows the processing of personal data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
5. University of Pécs: Art. 18 and Annex 3, point I. of Act CCIV of 2011 on higher education regulates the data processing operations at the universities. Art. 18 lists the possible data processing purposes, the relevant ones are „ensuring the proper operation of the university” and “to grant the rights and ensure obligations of the students”. The Annex lists the potential categories of personal data processed, including – among others – the students’ identification data (name, time
and place of birth, etc.), contact data (contact address, telephone number, etc.), data about their education (courses, exams, credits, foreign studies, etc.)”. The Annex also lists the potential categories of data regarding the employees.
6. University Rennes I: Law number 78-17 of 6 January 1978 on information technology, files and civil liberties. According to this law, the legal basis for data processing is 1st Title, Chap. 1, Art. 5, lit. 5. This provision allows the processing of personal data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Duration of data processing:
The data stemming from your application and from your participation during the event will be stored until three years after the end of the event.

Recipients of your data:
The data can only be accessed by the employees of the organisational units of the university and its partners within the EDUC Alliance whose organisational units need the data to perform their tasks. All employees are bound by the obligation of confidentiality with regard to the personal data they have access to.

Your rights:
You have the right to obtain from the controller confirmation as to whether or not your personal data is being processed, and, if that is the case, access to the personal data and additional information (right of access). You also have the right to obtain from the controller without undue delay the rectification of inaccurate personal data. If the legal requirements of Art. 17 or 18 GDPR are met, you are entitled to the erasure of your personal data or to a restriction of processing. Please note that restricted processing of the data may not be possible in every instance. Furthermore, you may object to the processing of your personal data under the conditions set forth in Art. 21 GDPR.

In order to exercise your rights, we kindly request that you contact:

Katharina Kloss
Am Neuen Palais 10
14469 Potsdam
Email: katharina.kloss@uni-potsdam.de

If you think that the processing of your personal data infringes the GDPR, you have the right to lodge a complaint with the respective supervisory authority for data protection.

For the University of Potsdam
Dagmar Hartge
Die Landesbeauftragte für den Datenschutz und für das Recht auf Akteneinsicht
Stahnsdorfer Damm 77
14532 Kleinmachnow
Poststelle@LDA.Brandenburg.de
+49 33203 356 – 0

For the University of Cagliari
Garante per la protezione dei dati personali
Piazza Venezia n. 11 - 00187 Roma
Tel: (+39) 06.696771
e-mail: protocollo@gpdp.it
web: www.garanteprivacy.it

For the Masaryk University
Úřad pro ochranu osobních údajů (Personal Data Protection Office)
Pplk. Sochora 27
170 00 Praha 7
Czech Republic
Website: www.uoou.cz
E-mail: posta@uoou.cz

For the University Paris-Nanterre
Commission Nationale de l'Informatique et des Libertés 3 Place de Fontenoy
TSA 80715
75334 PARIS CEDEX 07
Tel: +33 (0)1.53.73.22.22
Web: www.cnil.fr

For the University of Pécs
Hungarian National Authority for Data Protection and Freedom of Information
PO Box.: 1363 Budapest, Pf. 9.
Tel.: +36 1 391 1400
e-mail: ugyfelszolgalat@naih.hu
web: naih.hu

For the University Rennes I
Commission Nationale de l'Informatique et des Libertés 3 Place de Fontenoy
TSA 80715
75334 PARIS CEDEX 07
Tel: +33 (0)1.53.73.22.22
Web: www.cnil.fr